Provision of a Human Resources Information System and Payroll Service

Title

Provision of a Human Resources Information System and Payroll Service

Stage

tender

Buyer

THE DAVID ROSS EDUCATION TRUST

Buyer id

GB-COH-06182612

Status

active

Category

goods

CPV

not on file

CPV in words

not on file

Estimated value

1600000

Currency

GBP

Released

2026-09-16T08:09:46+01:00

Tenders close

2026-10-19T09:00:00+01:00

Contract starts

not on file

Contract ends

not on file

Procedure

Open procedure

Description

David Ross Education Trust is inviting tenders for the implementation and ongoing provision of a secure, modern and user-friendly Human Resources Information System and payroll solution. The solution will support approximately 2,200 employees across the Trust's 36 academies and central functions. It must support the full employee lifecycle and the accurate, timely and compliant operation of payroll. The requirement includes: core HR and employee record management; payroll calculation, processing and statutory reporting, including Teachers' Pension Scheme and multiple Local Government Pension Scheme arrangements; employee and manager self-service; recruitment, onboarding and employee lifecycle processes; absence, leave and contractual change management; workflows, approvals, reporting and management information; integration and secure data exchange; data migration, configuration, testing, training and implementation; security, data protection, business continuity and disaster recovery; and ongoing support, maintenance, system updates and service management. The Trust will continue to operate payroll through its in-house payroll team. The contract will be for a maximum period of ten years, with break options available to the Trust at the end of years five and eight. Tenders will be evaluated on the basis of 60% quality and 40% price. The Trust may invite shortlisted bidders to participate in a supplier demonstration as part of the evaluation process. All tender documents, communications, clarification questions and submissions must be managed through the InTend portal. The deadline for tender submissions is 09:00 BST on 19 October 2026.

Open Contracting ID

ocds-h6vhtk-06faa1

• THE DAVID ROSS EDUCATION TRUST (company), by buyer id · uk companies house, read 2026-10-04

Cite as

Find a Tender (UK above-threshold notices) (UK Cabinet Office, Find a Tender Service), pages.json, sha256 3fa091d38652, published 2026-10-04

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